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Photo credit: Anna Logue

The Recognition Process...

    ...for courses taken abroad as part of an exchange program in Europe (ERASMUS)

  • Before your departure

    Before you leave Germany, you must complete section 1 of the form on the recognition of coursework and examinations taken abroad (Formular zur Anrechnung von Auslandsleistungen). The form will record which courses you intend to take abroad and whether these can be recognized after your return to Mannheim. The decision whether a course can be recognized or not is made by the competent contact person and depends on the contents of the course. Therefore, it is of utmost importance that you have as much information about your preferred courses as possible at the ready when discussing their potential recognition (e.g. course titles, types of examinations, course descriptions). Our information sheet (only available in German) can help you complete the form.

    During the current contact restrictions, you may discuss possible recognition of your courses via E-Mail and should make sure to save the respective correspondence in a secure folder. In addition, we would recommend you fill out section 1 of the recognition document and request digital signatures from your academic advisors.

    Please note: Without this form, your credits obtained abroad cannot be recognized!

    Erasmus Learning Agreement
    If you take part in the Erasmus program, you will also need to complete the Learning Agreement. This form is made available to you by the International Office and can be downloaded from the Mobility-Online platform. It needs to be signed by you, the departmental exchange coordinators at the School of Humanities (sending institution) and the partner university (receiving institution). Once you have filled in the document and collected all necessary signatures, please upload it to Mobility Online.

  • During your first weeks abroad

    Of course, a lot can change after your arrival at the host institution. Some courses may take place in parallel or you may not be able to attend a course due to capacity reasons. In such cases, please contact us by e-mail and have the new choice of your courses confirmed. Please save the e-mail conversation to be able to prove our agreement at a later date. Please also fill in the Changes to the Original Learning Agreement form (which is available on the Mobility-Online platform), have it signed by all relevant parties and upload it to Mobility Online.

  • Upon your return

    As soon as you have successfully completed your stay abroad and returned to Germany and the University of Mannheim, you must take the following steps to have your credits obtained abroad recognized:

    • Write a report about your stay abroad and submit it to the International Office. You will be given a piece of paper confirming you handed in the report. Please keep it for your records. 
    • Collect the signatures for the recognition of your courses from the competent contact persons in section 2 of the form on the recognition of coursework and examinations taken abroad (Formular zur Anrechnung von Auslandsleistungen). To do so, you will need to present the transcript of records issued by the host institution to the relevant contact persons and have them confirm which courses you took and that their recognition was agreed upon beforehand. If nothing has changed compared to section 1 of the form, you can obtain the necessary signatures from the departmental exchange coordinators. In case you ended up taking different courses than intended, please contact the competent contact persons.
      Due to the current contract restrictions, no signatures in the second part of the recognition request form are required. When handling your request, the Central Examination Committee will refer to signatures made on page 1 of the document and will ask for e-mail correspondence regarding course changes, if necessary.
    • Check all boxes and sign the last page of the recognition form under the heading “Antrag von Leistungen nach Auslandsaufenthalt”.
    • Submit the signed form on the recognition of coursework and examinations to the Central Examination Committee and include the original (!) transcript of records from the host institution as well as the document showing you handed in your report.
      Due to the current contact restrictions, the form will be handed in via e-mail. Please refer to the website of the Central Examination Committee for details.

    ...for courses taken abroad as part of an overseas exchange program or as a free mover

  • Before your departure

    Usually, you complete section 1 of the form on the recognition of coursework and examinations taken abroad (Formular zur Anrechnung von Auslandsleistungen) in consultation with the relevant contact persons before leaving Germany. The form will record which courses you intend to take abroad and whether these can be recognized after your return to Mannheim. This prior agreement is not mandatory for overseas programs and for free movers; however, it serves as a guarantee that the courses you choose abroad can be integrated into your program in Mannheim. In order to avoid a possible disappointment after your return, you should therefore make sure that you record the courses you selected abroad and any related agreements in this form before your departure or during the first few weeks at the host institution at the latest. The decision whether a course can be recognized or not is made by the competent contact persons and depends on the contents of the course. Therefore, it is of utmost importance that you have as much information about your preferred courses as possible at the ready when discussing their potential recognition (e.g. course titles, types of examinations, course descriptions). Our information sheet (only available in German) can help you complete the form.

    During the current contact restrictions, you may discuss possible recognition of your courses via E-Mail and should make sure to save the respective correspondence in a secure folder. In addition, we would recommend you fill out section 1 of the recognition document and request digital signatures from your academic advisors.

  • During your first weeks abroad

    In some cases, you may not be able to select your courses before your period of study abroad begins because, for example, the course catalog is not yet available. And of course, some changes may still be made even after your arrival at the host institution, for instance due to overlapping courses. In such cases, please contact us by e-mail and have your choice of courses confirmed. We recommend saving the e-mail conversation to be able to prove our agreement at a later date. 

  • Upon your return

    As soon as you have successfully completed your stay abroad and returned to Germany and the University of Mannheim, you must take the following steps to have your credits obtained abroad recognized:

    • Fill out section 1 of the form on the recognition of coursework and examinations taken abroad (Formular zur Anrechnung von Auslandsleistungen) if you have not yet done so prior to your departure. Please note: Without this form, your credits obtained abroad cannot be recognized!
    • Collect the signatures for the recognition of your courses from the competent contact persons in section 2 of the form on the recognition of coursework and examinations taken abroad. To do so, you will need to present the transcript of records issued by the host institution to the relevant contact persons and have them confirm which courses you took and that their recognition was agreed upon beforehand. If nothing has changed compared to section 1 of the form, you can obtain the necessary signatures from the departmental exchange coordinators. In case you ended up taking different courses than intended, please contact the competent contact persons.
      Due to the current contract restrictions, no signatures in the second part of the recognition request form are required. When handling your request, the Central Examination Committee will refer to signatures made on page 1 of the document and will ask for e-mail correspondence regarding course changes, if necessary.
    • Sign the last page of the recognition form under the heading “Antrag von Leistungen nach Auslandsaufenthalt”.
    • Write a report about your stay abroad and submit it to the International Office. You will be given a piece of paper confirming you handed in the report. Please keep it for your records. This step only applies if you took part in one of our exchange programs. If you spent a period of study abroad as a free mover, you are not obliged to hand in a report. However, as future exchange students would certainly be happy if you shared your experiences, we invite you to submit a report voluntarily.
    • Submit the signed form on the recognition of coursework and examinations taken abroad to the Central Examination Committee and include the original (!) transcript of records from the host institution as well as the document that proves you handed in your report.
      Due to the current contact restrictions, the form will be handed in via e-mail. Please refer to the website of the Central Examination Committee for details.

My semester abroad at Lingnan University in Hong Kong has, for sure, been one of the most defining experiences of my studies. Even though it was a challenging time in many respects, I learned a lot about myself and other cultures. During my stay, I met many different people from diverse cultural backgrounds. These encounters, which have left a strong impression on me, not only helped me acquire vital intercultural competencies but also let me see life in Germany from a whole new perspective. Both universities provided for a smooth organization of my stay abroad, which is why I would recommend taking advantage of this unique opportunity to everyone.

Simon Schall, student of the bachelor’s program in Culture and Economy: History, Lingnan University (Hong Kong) / Photo credit: Sofia Quezada

Advising and contact

Silvia Huber-Grahl

Silvia Huber-Grahl

Coordination Outgoing Students - Study Abroad, SQL-Funding Administration
University of Mannheim
School of Humanities
Schloss – Room EO 291
68131 Mannheim
Consultation hour(s):
Open consultation hours and telephone service hours are cancelled until further notice. Please contact me via e–mail.
Lea Bastian

Lea Bastian

International Affairs Manager
University of Mannheim
School of Humanities
Schloss – Room EO 291
68131 Mannheim
Consultation hour(s):
Open consultation hours and telephone service hours are cancelled until further notice. Please contact me via e–mail.